Project initiation document: The map shop

Résumé du document

The project initiation document is prepared as a response to an appeal from Geoffrey Smith, Map Shops, on the issues concerning the Map Shops proposed by Geoffrey and the issues identified by the consultant team, through the examination of the Map Shops. The initial proposal was examining the issues of the Map Shop, with focus on stakeholders, priorities, risks and the production of a project outline plan, with the aim of providing the Map Shops with an initial scope of the project. The project initiation document is prepared with the aim of providing the map shop with identified solutions to the issues and a feasibility study of these. The content of the initial proposal was the planning of the project, resulting in the final preparation of the project initiation document. Two working members of the consultancy team have prepared both the proposal and the project initiation document, over a total period of 13 weeks. This part of the Project Initiation Document is aimed at outlining the issues of importance concerning Map Shop and the environment in which it operates. Firstly, the project team has identified the stakeholders and their importance and relations to Map Shop. We carried a deep analysis of the case and the relation between the stakeholders as well as their requirements in order to provide solutions able to satisfy the customer needs.

Extraits

[...] Firstly, the project team has identified the stakeholders and their importance and relations to Map Shop. Secondly, the issues of the Map Shop have been identified and analysed. We carried a deep analysis of the case and the relation between the stakeholders as well as their requirements in order to provide solutions able to satisfy the customer needs. The need to satisfy the customer's needs all of the time is central to most definitions of quality. Therefore, it is critical that we are able to identify these needs at early stages of the project. [...]

[...] In relation to this assessment and as identified in the material, he is, with his knowledge and experience an asset to the business. With the succession in the near future, focus should lie on maintaining knowledge within the company. As well as maintaining knowledge within the firm, storage and transfer of knowledge between the different Map Shops should be in focus. It is evident, that there exists no consistency in the present practices of storage of information and in the structures of communication. [...]

[...] By using Paypal, the customer will be able to purchase online and subscribe to the “exchange” zone. The exchange zone will be a zone where the collectors and dealers could communicate and exchange their maps. Using the same login area as the administrators, dealers and collectors will access the extranet. The extranet will have much more restricted services than the intranet. On the extranet they will be able to upload their maps information and price. This information will then be passed immediately to the appropriate administrators via e-mail. [...]

[...] If productivity is the aim of time management, then these tasks should be prioritized higher. Network analysis diagrams The following activities, time estimate and precedence have been identified for the whole project. Activity on arrow We first drew the activity on arrow (AoA) diagram: Activities are represented by arrows Nodes or circles are the starting and ending points of activities Can only show finish-to-start dependencies After having drawn this diagram we decided to draw the activity on node diagram because it's better at showing different type of dependencies. [...]

[...] The consultancy team's approach to the issues of the Map Shop are evaluated as being feasible to the degree that planning of the implementation of the information system is carried out carefully and that risk management is provided throughout the process of implementation, as the implementation is a project in itself. Structuring the human resources and training them are feasible as information is already within the company. Overview Part The Managerial Process I - Time management Overview Our time management strategy is associated with the recommendation to set goals. [...]